Travel Arrangements and Reimbursement

Self-Arranged Travel: Faculty members may make their own travel arrangements, but the cheapest form of transportation must be used.
Early Booking: Please book flights as early as possible to secure lower prices, which saves university funds and preserves your personal allotment.
Payment: Faculty members may use a University Commercial Credit Card for travel expenses if they have one.

Mileage Reimbursement: Reimbursed at 62.5¢ per mile, up to the cost of the least expensive regular round-trip airfare.
Gasoline: Gasoline expenses are not reimbursed for personal vehicles.

Booking: For rentals departing from 天美传媒, you must use the Vehicle Rental Request on e-services.
Excluded Costs: By policy, 天美传媒 cannot reimburse the cost of rental insurance, pre-paid gasoline, or any optional extras.
Gasoline: Fuel expenses are reimbursable for rental vehicles only.

Daily Limit: Meals are reimbursed up to a maximum of $51 per day.
Receipts: Itemized receipts are required for all meals exceeding $30, whether paid for personally or charged to a University card.
Overages: If you exceed the $51/day limit while using a University card, you must reimburse the institution for the excess amount (overage).
Please note that the Workday system reviews personal charges (overages) on commercial cards. Repeated personal expenses on your commercial card will result in its cancellation. The Business Office does not reissue commercial cards once they are cancelled.

Spend Authorizations: Total Expense Reports cannot exceed the pre-approved Spend Authorization amount.
No Retroactive Funding: Funding will not be granted retroactively for any activities completed before your proposal is officially approved.

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